Dear Vice Chancellors/Provosts/Rectors,
I am pleased to forward the guidelines for 2019 Admissions exercise. It is hoped that the guidelines would be studied and implemented.
JAMB ADMISSION GUIDELINES FOR THE 2019/2020 ADMISSIONS EXERCISE
These guidelines are of serious strategic importance that will require Heads of Institutions along with key players in the admission process to carefully digest, discuss and fully understand to avoid unnecessary problems and unwarranted visit to JAMB.
I plead for your utmost attention to the contents and faithful implementation.
The 2019 Policy Meeting on Admissions to Tertiary Institutions in Nigeria was held on Tuesday, 11th June, 2019 at Bola Babalakin Auditorium, Gbongan, Osun State under the Chairmanship of the Minister of Education, Mallam Adamu Adamu. Participants at the Meeting were Registrar, Joint Admissions and Matriculation Board (JAMB), Vice-Chancellors of Universities, Rectors of Polytechnics, Monotechnics and Colleges of Technologies, Provosts of Colleges of Education and Heads of Innovative Enterprise Institutions.
At the meeting, the following decisions were taken to serve as guidelines for the 2019/2020 Admissions Exercise:
A. Compliance with Decisions of Policy Meeting
i. The decisions of the Policy Meeting on Admissions to Tertiary Institutions as well as the policy directives as contained in the address of the Honourable Minister of Education at the policy meeting shall serve as the guidelines for the Admissions Exercise;
ii. The Heads of Tertiary Institutions are to ensure compliance with the guidelines.
iii. Sanctions shall be applied to cases of violation of Policy decisions.
B. 1. Cessation of Illegal/Irregular Admissions
i. All applications for admissions to First Degree, National Diploma, National Innovative Diploma and the Nigeria Certificate in Education must be processed only through the Joint Admissions and Matriculation Board (JAMB). These include Full Time, Distance Learning, Part Time, Outreach, Sandwich, etc;
ii. Applications for programmes for the listed certification in (i) above by individual institutions should stop while institutions can and should screen candidates. Duplication of applications form is not allowed;
iii. The Joint Admissions and Matriculation Board (JAMB), National Universities Commission (NUC), National Board for Technical Education (NBTE) and National Commission for Colleges of Education (NCCE) are to fully ensure compliance with this policy directive.
iv. The duration of all non-Full Time studies must be maintained as approved by the Regulatory Agencies, and this is generally not less than one hundred and fifty percent (150%) of the equivalence of Full Time.
2. Admission into Part Time, Sandwich/Distance Learning Programme
In furtherance of B1(i – iv), the Joint Admissions and Matriculation Board (JAMB), National Universities Commission (NUC), National Board for Technical Education (NBTE) and National Commission for Colleges of Education (NCCE) have been conscious of the fact that this Policy directive has also taken into cognisance the different periods of application for the various modes of study including Full-Time, Distance Learning, Part-Time, Sandwich, Outreach, etc.
In order to address the issue of flexible period of application, the Joint Admissions and Matriculation Board shall ensure that online application platform is made available throughout the year for the non-regular entrants.
In addition, this policy directive is without prejudice to the processing fees being charged directly by Tertiary Institutions for the different part-time programmes.
In a nutshell, candidates for Distance Learning, Part Time and other related modes of study will apply through JAMB before approaching their preferred institutions to process their admission with JAMB Registration number. JAMB Application Fees for this category of candidates would be three thousand five hundred naira (N3,500) only. All categories of candidates should be processed to JAMB through CAPS.
Distance Learning, Part Time and Sandwich candidates need not sit for UTME but sitting for it does not disqualify them. This category of candidates would pay to their preferred institutions a Processing Fee that would be determined by the Institutions.
The Application Forms presently being completed at the Institutions should be changed to Part Time/Distance Learning Processing Form to avoid confusion.
Academic Sessions are from 1st August to 31st July. Therefore, the date of admission determines the session in which a candidate is admitted.
C. Post-UTME Screening Fees
i. Any institution that is interested in conducting any form of Post-UTME screening could do so, but the gross charge for the screening should not be more than Two Thousand Naira (N2,000) only.
It is not allowed for any institution to make Post – UTME candidates directly or indirectly incur further related expenses such as for biometric or image capturing. If such are required, it should be at no cost to the candidates.
JAMB has made available , free access to any institution that requires either or both images and biometrics.
The charge of twenty five thousand (N25,000) naira per system hitherto paid to JAMB’s service provider has been abolished.
D. National Matriculation List
i. In furtherance of the mandate of the Joint Admissions and Matriculation Board (JAMB) on matriculation, and in order to improve the quality and authenticity of the Tertiary Education data of the Nation, every institution should work with the Joint Admissions and Matriculation Board (JAMB) and the Regulatory Agencies to ensure proper scrutiny and confirmation of the institution’s matriculation list.
ii. It is mandatory to keep proper valid register of all matriculated students in the Nation’s Tertiary Institutions. Therefore, the Joint Admissions and Matriculation Board (JAMB) and the Regulatory Agencies would resume their joint monitoring exercise of Matriculation and Admissions.
iii. The Joint Admissions and Matriculation Board would reactivate the practice of the production and publication of National Matriculation List.
iv. All successful candidates whose admissions are processed appropriately through the Joint Admissions and Matriculation Board (JAMB) would be listed and the list made available publicly to all stakeholders.
v. Anyone whose name is not on the National Matriculation List would be considered not to have been admitted.
The Matriculation List should be separated i.e. Full-Time, Distance Learning, PartTime, Sandwich or Supplementary (for previously matriculated students of the institutions) etc. It is therefore mandatory to keep proper and valid register and this must be the same with the National Matriculation Register with the Joint Admissions and Matriculation Board.
2. Invitation to Matriculation Ceremony
In furtherance to Di – iv above, the Joint Admissions and Matriculation Board (JAMB), National Universities Commission (NUC), National Board for Technical Education (NBTE) and National Commission for Colleges of Education (NCCE) resolved that every institution must ensure that invitation to its matriculation ceremony and the final matriculation list should reach the Joint Admissions and Matriculation Board and the respective Regulatory Agency not later than two (2) weeks before the event. This is to allow for proper reconciliation of the list.
E. Mode of 2019/2020 Admissions Exercise
i. The 2019 Admissions Exercise should be conducted on the Central Admissions Processing System (CAPS);
ii. The Principal Participants on Central Admissions Processing System (CAPS)
i. The Registrar of the Joint Admissions and Matriculation Board (JAMB);
ii. Heads of Tertiary Institutions;
iii. Director of Admissions (JAMB);
iv. Admissions Officers of Tertiary Institutions;
v. JAMB Desk Officers; and
iii. 1st Choice Admissions Exercise should be conducted from July to October, 2019;
iv. 2nd Choice Admissions Exercise should be conducted from October to December, 2019.
Also Read: JAMB CAPS Problems of Deletion & Non-Acceptance of Admission Solutions
F. Documents for the 2019/2020 Admissions Exercise
1. The following documents should be used for the conduct of the 2019/2020 Admissions Exercise:
i. the 2019 UTME/DE results;
ii. 2019 Admissions Quota as prescribed by the Regulatory Agencies namely:
iii. the 2019 UTME Brochure;
iv. the Guidelines on Admissions to Tertiary Institutions as prescribed by the institutions’ Proprietors (Federal, State and Private); and
v. Policy decisions on 2019 Admissions Exercise.
2. Upgrade to DE from UTME
i. A candidate who obtains A/L qualifications after the close of sale of application can seek upgrade from UTME to DE.
ii. He/She logs into his/her profile, chooses upgrade and completes the process free of charge.
The platform allows him/her to change programme or/and institution at no cost.
iii. Once it is done, ‘U’ is automatically added to his/her original registration number and his/her uploaded result is automatically made available to the institution through CAPS.
iv. The Upgrade can be done before or after Post – UTME but the candidate must notify the institution in order to update their download list from CAPS.
G. Procedure for the Admissions Exercise
1. Recommendations and Approval
Institutions should recommend candidates for admissions after having presented to the Board the following information through CAPS:
i. the approved general quota for each institution and the distribution to the various programmes;
ii. Minimum UTME score for each programme;
iii. Minimum DE qualification grades for Direct Entry Candidates;
iv. Components of Cut-off marks and the allotted score for each component; and
v. Other admissions criteria (if any).
2. Step by Step in the Admission Process
For a candidate to be registered in an institution from 2019 Admissions Exercise, the candidate must have:
i. been recommended by the institution;
ii. been approved and admitted by JAMB;
iii. accepted the offer online on JAMB’s website at no cost;
iv. printed both Result Slip and Admission Letter directly from JAMB’s website;
v. presented the two (2) documents in (iv) above to the Institution; and
vi. been screened and presented acceptable credentials including those in (iv) above.
To register admitted candidates, institutions should receive from each candidate and file the following:
i. JAMB original Result Slip;
ii. JAMB original online Admission Letter; and
iii. Copies of candidates’ credentials.
Each institution is to:
i. verify the characteristics (given by JAMB) e.g. Registration number is water marked across each of the two (2) documents;
ii. download the Mobile App (JAMBMOBILE) on Android phone or similar devices and use it to verify the security features on the documents such as Name, Registration Number, Institution/Programme. The JAMBMOBILE App should be downloaded from Google Store;
iii. check the candidates status on CAPS; and
iv. at the point of registration, download list of candidates offered provisional admissions from CAPS and it should be indicated against each candidate, whether the Result Slip and Admission Letter have been printed or not. (CAPS USER GUIDE 2019 is attached as Appendix I.)
5. Frequent Downloads and Portal-Closure
i. Since candidates continue to change courses and institutions until the close of portal of the institution, it is mandatory for institutions to daily update their downloads to be current so as not to recommend a candidate that has changed to another institution or lose a new qualified candidate.
ii. Each institution is to notify JAMB when it is closing its portal and will no longer accept new candidates. However, candidates can still change from such institution.
H. Minimum UTME Score for the 2019/2020 UTME Admissions Exercise
1. The Admissions Exercise should be guided by the approved Institutional/Programmes Cut-off Marks and minimum UTME scores as submitted by the Institutions;
2. The minimum UTME score for admission should be as prescribed by each Institution subject to the respective National Minimum UTME Score;
3. Cut-off Mark for admission should be determined by the following:
i. Minimum UTME score/DE Grades;
ii. PUTME scores (if applicable);
iii. Weighting of Senior School Certificate (SSCE) Grades (if applicable);
iv. Interview/practical scores (if applicable); and
v. The percentage (%) allotted to UTME score should range from 50% to 100%.
4. No institution can consider for admission any candidate whose score in UTME is below the Institution’s specified minimum UTME score.
5. No institution is allowed to consider any candidate whose UTME Score is below (whichever is higher) of its own specified minimum UTME score or for:
- Degree Awarding – 160/140
- National Diploma (ND) – 120/110
- National Innovation Diploma (NID) – 100
- Nigeria Certificate in Education (NCE) – 100
6. Institutions are to adhere to Institutional/Programme cut-off marks and comply with entry requirements as documented in the Board’s Brochure.
I. Implementation of Science/Art Ratio
i. All Institutions are to adhere to the Federal Government’s directive on ratio of Admissions into the different disciplines as indicated below:
- 60:40 Science/Art for conventional Universities/Colleges of Education
- 80:20 Science/Art for Specialized Universities
- 70:30 Technology/Non-Technology for Polytechnics and Monotechnics
J. Review and Update of 2019 Brochure
i. The Board has streamlined and automated the review of Brochure and Syllabus with the introduction of the Integrated Brochure and Syllabus System (IBASS);
ii. Update of Brochure is online and automated;
iii. Request for changes to the Brochure is subject to being within the approved guidelines of the respective Regulatory Agencies; and
iv. The request must be made for 2019 Brochure on or before 30th August, 2019 (due to delay in Implementation).
K. Deadline for 2019/2020 Admissions Exercise
i. The 2019 Admissions Exercise to Public Universities for First Degree ends on 19th December, 2019;
ii. The closing date for Admissions to Colleges of Education, Polytechnics, Monotechnics and Innovation Enterprise Institutions for NCE, ND and NID respectively is 31st January, 2020;
iii. The closing date for Admissions to Private Institutions is February 15, 2020.
L. Consequences of Violation of Admissions Schedules
i. Every institution must adhere to Admissions Schedules as agreed at the Policy Meeting; and
ii. Any institution that violates the Admissions Schedules and Timelines will have candidates that have expressed preference for it pulled out of The Institutions Profile on CAPS and be made available to other willing institutions in the market place.
M. Problems of Deletion and non Acceptance of Admission on CAPS
A number of candidates complained of inability to print admission letters of previous session. It must be noted that any admission not accepted on CAPS before closure of admission for the year is an incomplete exercise which cannot be resuscitated.
Institutions are reminded of the process and procedure for deletion and rejection which is again attached as Appendix III.
N. Exemption of Certain Category of Candidates from Post-UTME Test
i. Candidates who sit for the Unified Tertiary Matriculation Examination (UTME) in Foreign countries, Prisons, Blind and Deaf Candidates should be exempted from Post-UTME Test. The list of the respective candidates in this category would be made available to the various Tertiary Institutions for guidance and necessary action.
ii. This should be treated by the Board and Institutions under affirmative and inclusive actions for the accommodation of this category of candidates. The Board and the Tertiary Institutions are to ensure that this category of candidates who meet minimum requirements are admitted and their progress monitored in the various institutions for the purpose of confirmation of the effectiveness of the policy.
iii. The Joint Admissions and Matriculation Board (JAMB) has put in place a mechanism that would prevent any candidate from taking undue advantage of this exemption. For instance, only candidates who are either foreigners or Nigerians who are confirmed residents in foreign countries and are products of foreign school system can enjoy this privilege in the interest of internationalisation of the Nation’s Tertiary Institutions.
A Nigerian with less than six (6) month-stay in a foreign country is disallowed from taking the UTME in any foreign country.
All institutions are required to comply with the above decisions.
SUMMARY AND HIGHLIGHTS OF IMPORTANT POINTS
- Applicants must upload their O’ Level results on the Board’s portal before the commencement of admission exercise
- Applicants are required to ‘accept’ or ‘reject’ admission before the process is deemed to have been completed
- Any candidate who has chosen an institution as second, third or fourth choice did not need any change of choice or payment to JAMB to be considered for admission exercise during the period of the second choice admission exercise.
- Admissions will be based on the approved institutional/programmes cut-off marks and minimum UTME score for admission prescribed for each school subject to the respective National Minimum UTME scores.
- Cut-off marks for admission will be determined by minimum UTME score/direct entry grade, post UTME (if applicable), grading of Senior School Certificate grades, interview/practical scores and percentage allotted to UTME score range from 50 percent to 100 percent, (if applicable).
- Tertiary institution must use 2019 UTME/direct entry results, JAMB 2019 admission quota as prescribed by the regulatory agencies, 2019 UTME brochure, guidelines on admission as prescribed by the proprietors and policy decisions reached at the meeting and directives of the Minister of Education.
- For a candidate to be registered in any institution from 2019 admission exercise, he/she must be recommended by any institution, admitted and approved by JAMB, accept the offer online on JAMB’s website at no cost, print both result slipand admission letter, screen and present acceptable credentials.
Get more stuff
Subscribe to our mailing list and get interesting stuff and updates to your email inbox.
Thank you for subscribing.
Something went wrong.